Student Data Privacy and Protection
Community Leadership Academy / Victory Preparatory Academy (CLA/VPA) cares deeply about the privacy of our students. We are committed to ensuring that their data is protected in every instance, and that we are in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).
CLA/VPA has always protected student data. The new Colorado Student Data Transparency and Security Act is helping to reinforce this protection by focusing on:
- Reinforcing protocol for using software and working with vendors
- Transparency for our community on what student data the Colorado Department of Education and the school collects and how its collected
- Bringing greater awareness of elements to look for on click-through contracts for free online apps
Link: CLA Student Data Privacy and Protection Policy
Information for Parents:
Colorado Department of Education’s “How is Data Used?” resource page for parents:
Link: http://cde.state.co.us/dataprivacyandsecurity/parentinfo
Colorado Department of Education’s “What student data is collected in Colorado?” fact sheet:
Link: http://www.cde.state.co.us/cdereval/whatstddataiscollected
Types of Student Data Collected By CLA/VPA, Beyond What CDE Requires
While the majority of data collected by the school is for serving regulatory requirements from a federal agency or state regulatory agency, some student data may serve operational needs local to the district such as emergency communications with families, facilitating transportation, providing certain services to students, facilitating formative assessments, etc.
Student data is highly regulated by multiple federal and state laws including FERPA, COPPA and HB 16-1423, and is maintained per records retention policies of the school. Within school systems access to this data is defined and restricted by staff role, and system users are required to log-in through secure channels to access such data.
| No. | Type of Data | What specific data is collected beyond what CDE requires? | What needs does it serve? | Who provides / collects this data, and how often is it updated? |
| 1 | Student Demographic | Enrollment History
Previous Academic Services Immigrant Status Student Number (local student identifier, not SSN) |
State and Federal Funding, Compliance, Safety, Student Services, Notifications, Academic Achievement, Assessment | Parent-provided at enrollment, annual updates, and ongoing |
| 2 | Student Attendance | Attendance Contracts
Notes Attendance Grouping |
State Funding, Compliance, Student Engagement/Retention | Teacher and office staff, daily |
| 3 | Student Health | Health Concerns
Medical Conditions Health Office Visits Insurance Medicaid Well Child Care Lifestyle Birth History Developmental History |
Student Safety, Student Services, Health Services | Parent provides data at enrollment and updated annually (or as needed). Health office staff on annual occurrences |
| 4 | Student Academic | Assignments
Schedules Grades for Report Cards and Permanent Records |
Student Achievement, Student Records | Teacher, daily |
| 5 | Student Assessments | NWEA
DIBELS TS GOLD SAT (for transcripts and colleges) PSAT PARCC/CMAS RENAISSANCE LEARNING (STAR and Accelerated Reading) ICAP |
Student Achievement, Educator Effectiveness, School Performance Framework | Student, varied (based on state law and school policy around assessments.) |
| 6 | Student Interventions | Student Academic Gaps
Interventions Assessments Observations Outcomes Instructional and Supplemental Services provided Notes |
Student Engagement/Retention, Compliance, State Funding, Student Achievement, Student Services | Teachers, Administrators, Office staff, as necessary |
| 7 | Family Demographic | Relationship
Household Members Emergency Contacts Declaration of Residence |
Safety, Boundary/School Placement, compliance, State and Federal Funding, Communication | Parent, at enrollment, updated annually or as needed |
| 8 | Resource/ Media | Resource check out
Textbooks Fines |
School Resource Tracking/Asset Management | Office staff (as necessary), school staff annually |
| 9 | Messaging | Student, Staff and Parent email communication | Communication (Normal and Emergency) | As per school policies related to Communications |
| 10 | Transportation | Bus routes
Bus stops Rider tracking GPS |
Safety, State funding, Transportation | School staff, annually, daily |
| 11 | Financial | Fine/fee assessment
Fine/fee payment |
Revenue (for school operations including trips, special offerings, etc.) | Office staff, Parent ongoing |
| 12 | Online Curriculum | Student Number (not SSN)
Student Name Student DOB Class ID Course ID Teacher ID |
Teaching and Learning | Teacher (at time of sign-up in online curriculum) |
| 13 | School of Choice Records | Primary Residence and Mailing Address | Open Enrollment | Registrar, Administration |
| 14 | Student Graduation Planning (ICAP) | Colleges of interest
Graduation Plan Portfolio Advanced Learning Plan (grades 7-12) |
System used to help students in preparation for college. Allows students to put together a portfolio of their services, assessments and school history in one location. | Student, Teacher |