Student Data Privacy and Protection

Community Leadership Academy / Victory Preparatory Academy (CLA/VPA) cares deeply about the privacy of our students. We are committed to ensuring that their data is protected in every instance, and that we are in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).

CLA/VPA has always protected student data. The new Colorado Student Data Transparency and Security Act is helping to reinforce this protection by focusing on:

  • Reinforcing protocol for using software and working with vendors
  • Transparency for our community on what student data the Colorado Department of Education and the school collects and how its collected
  • Bringing greater awareness of elements to look for on click-through contracts for free online apps

Link: CLA Student Data Privacy and Protection Policy

Information for Parents:

Colorado Department of Education’s “How is Data Used?” resource page for parents:


Colorado Department of Education’s “What student data is collected in Colorado?” fact sheet:


Types of Student Data Collected By CLA/VPA, Beyond What CDE Requires

While the majority of data collected by the school is for serving regulatory requirements from a federal agency or state regulatory agency, some student data may serve operational needs local to the district such as emergency communications with families, facilitating transportation, providing certain services to students, facilitating formative assessments, etc.

Student data is highly regulated by multiple federal and state laws including FERPA, COPPA and HB 16-1423, and is maintained per records retention policies of the school. Within school systems access to this data is defined and restricted by staff role, and system users are required to log-in through secure channels to access such data.

No. Type of Data What specific data is collected beyond what CDE requires? What needs does it serve? Who provides / collects this data, and how often is it updated?
1 Student Demographic Enrollment History

Previous Academic Services

Immigrant Status

Student Number (local student identifier, not SSN)

State and Federal Funding, Compliance, Safety, Student Services, Notifications, Academic Achievement, Assessment Parent-provided at enrollment, annual updates, and ongoing
2 Student Attendance Attendance Contracts


Attendance Grouping

State Funding, Compliance, Student Engagement/Retention Teacher and office staff, daily
3 Student Health Health Concerns

Medical Conditions

Health Office Visits



Well Child Care


Birth History

Developmental History

Student Safety, Student Services, Health Services Parent provides data at enrollment and updated annually (or as needed). Health office staff on annual occurrences
4 Student Academic Assignments


Grades for Report Cards and Permanent Records

Student Achievement, Student Records Teacher, daily
5 Student Assessments NWEA



SAT (for transcripts and colleges)



RENAISSANCE LEARNING (STAR and Accelerated Reading)


Student Achievement, Educator Effectiveness, School Performance Framework Student, varied (based on state law and school policy around assessments.)
6 Student Interventions Student Academic Gaps





Instructional and Supplemental Services provided


Student Engagement/Retention, Compliance, State Funding, Student Achievement, Student Services Teachers, Administrators, Office staff, as necessary
7 Family Demographic Relationship

Household Members

Emergency Contacts

Declaration of Residence

Safety, Boundary/School Placement, compliance, State and Federal Funding, Communication Parent, at enrollment, updated annually or as needed
8 Resource/ Media Resource check out



School Resource Tracking/Asset Management Office staff (as necessary), school staff annually
9 Messaging Student, Staff and Parent email communication Communication (Normal and Emergency) As per school policies related to Communications
10 Transportation Bus routes

Bus stops

Rider tracking


Safety, State funding, Transportation School staff, annually, daily
11 Financial Fine/fee assessment

Fine/fee payment

Revenue (for school operations including trips, special offerings, etc.) Office staff, Parent ongoing
12 Online Curriculum Student Number (not SSN)

Student Name

Student DOB

Class ID

Course ID

Teacher ID

Teaching and Learning Teacher (at time of sign-up in online curriculum)
13 School of Choice Records Primary Residence and Mailing Address Open Enrollment Registrar, Administration
14 Student Graduation Planning (ICAP) Colleges of interest

Graduation Plan Portfolio

Advanced Learning Plan (grades 7-12)

System used to help students in preparation for college. Allows students to put together a portfolio of their services, assessments and school history in one location. Student, Teacher


Service Provider Information
Brain Pop assessment
Alpine Achievement Data warehouse
Discovery Education Science resources
College Board SAT, PSAT, ICAP
NWEA assessment
Renaissance Learning STAR, Accelerated Reader
PowerSchool Student Information
Alert Solutions Communications
Lifetouch Photography, yearbook
Amplify BURST / DIBELS assessment, interventions
TS Gold PreK assessment
WiDA ELL Assessment
College in Colorado Information, financial aid
Follett / Destiny Resource management / library
Kahn Academy Academic practice